Depending on the size of your practice, you may only have one or two people handling your billing and front desk responsibilities, so we understand how vital every hour in the day is to your operations. CollaborateMD has the tools you need to quickly and easily increase your solo practice’s efficiency and profitability. By using our sophisticated Internet-based medical billing software, your staff can get more work done in less time.

With the ability to file both professional and institutional claims, and with access to a wide variety of features inside our on-demand software, CollaborateMD is your next step toward getting paid faster. Our pricing chart below shows how easy and affordable it is to get your solo practice up and running in no time at all.

No Contracts -- No Worries	Premier $199 per provider/month	Professional $149 per provider/month
Electronic Claim Submissions & Real-Time Claim Adjudication (RTA) (CMS-1500 / UBO4)	750 included/month (then $0.15/claim)	750 included/month (then $0.15/claim)
Electronic Remittance Advice (ERA) (Use for automatic posting and electronic funds transfer)	750 included/month (then $0.15/ERA)	N/A
Real-time Patient Eligibility (Reduce patient A/R)	Unlimited	N/A
One-time Setup Fee (One tax ID included)	$1,299

Optional Time-Saving Services
Phone Notification Services (Appt. reminders, lab results notify, annual exam reminders, etc.) - Fees are for calls with confirmation, there is no charge for busy signals or no answer. - Calls received on the patients answering machine are billable.	$0.35 each for 1 to 200 phone notifies per month $0.30 each for over 200 phone notifies per month
Address Verification	$0.05 per address validation
Patient Statement Services (Unlimited pages & FASTforward service included; printed & mailed in 24 hrs)	$0.63 per statement
Paper Claim Mailing Services (6 line items per CMS-1500; 23 line items per UB92/04)	$0.43 per page
Collection Services through TransWorld / GreenFlag Recovery	$9.45 per patient account
3M Edits (LMRP, LCD, NCD, CCI, HCPCS)	$20.00 per provider/month

Key Features Included
Exclusive Claim Tracking (Track all stages of a claim with the click of a button)	Yes
Secure Internal Messaging (Securely communicate with your staff and our support team)	Yes
Document Management with Local Storage (Reduce paper clutter)	Yes
Users Allowed (No extra fees for additional users)	Unlimited
Software Updates & Support Included (Receive key new features and knowledgeable support year-round)	Yes
Powerful Appointment Scheduler (Easily handle multiple resources and office locations)	Yes
Automatic Clearinghouse Transmission & Report Retrieval (Enter claims and let us handle all payer communications)	Yes

• The monthly minimum is $149 per account.
• The monthly pricing plan you choose will be charged to each active, rendering provider. (“Active provider” is defined as any provider who processed any transactions in a month.)
• Your account set-up includes one (1) tax ID. Tax ID add-ons are $99 each.
• Low Volume Discounts:
  • At least one provider per customer/practice in your account is charged at full price. But, if you have a second (additional) provider in the customer/practice that is processing 6 to 75 claims to the clearinghouse per month, that provider will be billed for only half of the monthly per-provider fee. If you have a second (additional) provider in the same customer/practice submitting five or fewer claims per month to the clearinghouse, that provider will not be assessed the monthly fee at all.
• If a provider submits more than 750 electronic claims per month, additional claims are charged at $0.15 each.

To give you a full understanding of what CollaborateMD has to offer, we have outlined our individual product features below. Then, to see first-hand how our on-demand solution can benefit your solo practice, check out the benefits tab. For even more information on our practice management software and all of our other offerings, such as P2P+ – which offers E-prescribing, secure messaging, electronic health records (EHR), and additional revenue for online consultations–click on one of the services listed in the green "Services" box to the right.

CollaborateMD has designed one of the most robust appointment schedulers on the market. Unlike competing scheduler modules, our state-of-the-art model allows for customized schedules per resource, custom colors for appointment status, daily and weekly view options, open slot search ability, block times, wait lists, and much more. By customizing your individual office schedules, you can easily manage appointments, add/edit new or existing patients, and verify patient eligibility. These features greatly enhance your office productivity, efficiency and communication to keep things running smoothly.

Our phone notification system allows your office to notify patients of upcoming appointments to reduce staff phone calls and no-shows. Choose what time of day and how soon prior to the appointment you want the system to place the call. Patients are allowed to verify or cancel the appointment by using the keypad on their phone. All results are automatically uploaded directly into the medical office appointment scheduler for maximum convenience.

Inside CollaborateMD, patient data is organized into tabs on the same screen, so you can quickly add, find, or edit what you need without endlessly searching throughout the system or referencing separate software. Point-and-click navigation moves you easily through the patient's demographic information, insurance, financial history, appointments, uploaded documents, eligibility checks, claim and statement activity, and much more.

Verifications, which can take upwards of 15 minutes via phone inquiry, are now reduced to a simple electronic transmission, delivering instant verification of eligibility, coverage, benefits, and other pertinent patient notes from payers. Benefits include saving hours of time spent on the phones or searching for lost patient eligibility records, and greatly reducing debts due to uncollectible accounts receivable.

With our Claim Validation Engine, you can inspect your claims for errors before having them submitted to the clearinghouse. Our validation engine includes hundreds of thousands of edits for CCI-, HIPAA-, and carrier-specific problems. This is just one more way our practice management system helps speed up payments for electronic claims processing.

Reduce denials from the start with our exclusive ClaimTracking tool. CollaborateMD helps you to easily manage and track the life of your claims while we scrub for errors. First, we will thoroughly scrub your claims before submitting them to the clearinghouse, and then we’ll provide detailed reporting via a customizable interface which quickly guides you through making the necessary revisions to accurately submit your claims for adjudication. This translates into knowing which claims were rejected and why, and having the power to correct and resubmit them in real-time with the click of a button.

Claim Control allows users to easily change the status of multiple groups of claims at once. Once your edits have been made, the Claim Control panel is where you can reflag only those claims that need to be resent to the payer, saving you hours in sending claims one at a time.

CollaborateMD automatically distributes CMS-1500 or UB92/04 claims electronically to the correct payer on a daily basis. The key advantage to this feature is that you will no longer have to create claim batches (which could take hours with a competing software), or wait for confirmation that your electronic claims have been sent (which could take days with a competing software). Additionally, we provide clearinghouse reports which explain which claims have been acknowledged and which have been excluded, enabling you to immediately make corrections and resend your claims.

Real Time Adjudication allows you to instantly submit a claim to the insurance company and receive the expected payment or denial within seconds. No longer will you have to wait days or weeks to find out whether the claim was accepted, rejected, or denied.

With our batch EOB posting, you can enter all of the payments from one check at a time. This feature shows you the check amount with the real-time applied and remaining balances. If you need to stop in the middle of posting a check, CollaborateMD will allow you to finish applying your payments at a later time. Once a batch is posted, make any additional changes, or quickly commit the check with the click of a button.

Whether you want to apply payments to a specific line item of a claim or directly to a patient’s account, you’ll find it easy to post insurance payments, patient co-pays and deductibles, or credits and adjustments. Additionally, you can post payments or credits prior to the charge existing, and transfer the payment to the charge once entered.

Automatic posting improves accuracy, reduces labor costs, and shortens the old-fashioned process down to seconds. ERA with auto-apply allows you to receive your remittance advice (EOB) electronically, so you no longer have to wait for them to arrive in the mail. Once received, you can review EOBs directly in the system, and automatically post payments and adjustments to each, by charge. You can also customize workflows based on the remittance advice codes received in the ERA file, and make necessary changes on the fly, resulting in faster patient statement processing.

We'll send out your customizable patient and final demand notice (FDN) statements to help you minimize staff labor, reduce printing and mailing costs, and expedite payment from your patients. To keep your costs low, there is no additional charge for multi-page statements or USPS FASTforwarding. We’ll even include the return mailing envelope to help you get paid faster.

Our batch printing feature allows you to retrieve a group of CMS-1500 or UB92/04 claims, superbills, patient statements, or FDNs, then review and create your own batch for printing all at one time.

CollaborateMD comes with over 75 standard reports to help you better manage your office and accounts receivable. Specify your selection criteria to return only the statistics you want, then run and view multiple reports at once, or export them for use in Microsoft Excel. With the valuable details our reports bring out, your staff can focus on reducing receivables while you increase cash flow.

Easily manage and organize your files, and quickly attach any pertinent image to a single patient record, a claim, a payment, or an EOB. CollaborateMD lets you view scanned documents and images (such as insurance cards, lab results, reports) directly from the patient record—even if they were scanned at another location—streamlining your office for greater efficiency.

Our internal messaging system allows you to securely communicate with the CollaborateMD support and sales departments—as well as with your entire staff—in a secure, HIPAA-compliant environment. This tool is also great for inter-office communication between your front office, billing department and providers without worry of jeopardizing the privacy and security of a patient’s history or records.

Within our administration section, you can set user permissions, determine log-in hours, and reset passwords to better manage and track your users' activity.

• Unlimited users
• Unlimited upgrades & updates
• Multiple payment posting methods
• Access from any Internet-enabled computer
• Easy to learn and use
• Online training videos
• HIPAA compliant
• Electronic and paper professional (CMS-1500) and institutional (UB92/UB04) claims
• Secured with 256-bit SSL encryption
• Automatic, 24/7, off-site backup

• Affordable – NO license or per user fees, NO servers, NO required back-ups, and NO maintenance on the database make this a cost-effective solution that ensures you’ll never buy PM software again.
• Fast Payment Cycles – Get paid in 6-8 days instead of 6-8 weeks! Your medical billing personnel can validate claims prior to sending them to the clearinghouse to reduce errors and turn-around time.
• Efficiency – Streamline your workflow as labor costs go down. Detailed financial reporting, claim tracking, and ERA all allow you to run your practice with greater efficiency.
• User-friendly – Get your office up and running quickly. Using this intuitive software will become second-nature in no time. As you continue to grow and expand your team, you will maintain the same level of productivity since new hires can learn this software in no time.
• 24/7 Accessibility – Access your data in real-time from ANY location, at ANY time with most ANY broadband Internet connection. Plus, CollaborateMD interfaces with remote charge capture devices from MediMobile.
• Cutting-edge – Our expert in-house development team releases FREE updates and upgrades with NO hidden charges.
• Superior Support – You’re in good hands with your very own implementation specialist and experienced customer service team.
• On-demand – Our Internet-based solution utilizes a hybrid Software as a Service (SaaS) platform, combining the flexibility of browser-based software and the speed of server-based software to offer a wide variety of features at an affordable price with any-time accessibility.
• Secure – CollaborateMD handles database maintenance, clearinghouse connections, and HIPAA updates for you. Your data is continuously backed-up and securely housed on a mirrored out-of-state site. Both locations are protected with an encrypted 256-bit SSL connection.
• Full Reporting – With over 75 standard reports, your medical office can see the data they need when they need it.

CPU: Pentium 4 Class or Better or AMD equivalent

RAM: 1GB

Resolution: 1024 x 768 or higher

Free Disk Space: 100MB

Operating System: Windows 2000, 2003, XP or Vista

Internet Access: Minimum of High Speed DSL or Broadband (business class recommended).
Satellite ISP not supported.

Latency Test Average: < 100 ms.